Is Your Office Ready? 4 IoT Smart Office Ideas To Implement Right Now

Is Your Office Ready? 4 IoT Smart Office Ideas To Implement Right Now

Pippa Boothman
01. Nov 2021 | 6 min read

Is Your Office Ready? 4 IoT Smart Office Ideas To Implement Right Now

IoT technologies are becoming increasingly accessible to workplaces of all sizes. What was once considered exclusive and expensive to deploy, is now easy to implement thanks to advancements in sensor technology.

The pandemic has also accelerated the rate of IoT adoption. Pioneering companies like Verizon and Spaces are now embracing and promoting smart technology as enhancers of workplace health and well-being. 

But you don’t need the budget or resources of big companies to try out these new technologies. Here are 4 easy IoT applications you can get going with right now.

#1 - Occupancy Monitoring

Office occupancy patterns are now a lot more dynamic and unpredictable than three years ago. Conventional 9-5 schedules and the regular use of meeting rooms are a distant reality. IoT solves this problem by providing 24/7 non-invasive monitoring of office occupancy.

IoT sensors and subsequent analytics can detect, analyze and understand office occupancy patterns. This means that by installing temperature sensors, motion sensors, or lighting sensors you can get an overview of how your employees use the office space.

Once you have access to this information, you can fine-tune office conditions, including ventilation, air conditioning, and heating. The more you learn and optimize, the healthier, more comfortable your environment will be.


#2 - Smart Cleaning


IoT technology can also help with scheduling and managing cleaning and hygiene practices. Leveraging insights from occupancy monitoring, you can understand the actual cleaning needs in your office and schedule staff & resources accordingly.

You can place sensors in washrooms to receive real-time alerts about when cleaning processes (e.g., disinfection, refilling of sanitizers) take place or are needed. Similarly, sensors help document cleaning actions (e.g., who, when, which space has been cleaned), to facilitate compliance with regulations. This also helps evaluate the performance of third-party cleaning services, like cleaning frequency and agreed SLAs.


#3 - Legionella Compliance

Legionella compliance is one more IoT use case that boosts a safe and healthy workplace. It refers to the reduction of legionella outbreaks using sensors and sensor information analysis.

Sensors are applied in water sources like inlets, midpoints, and endpoints, as well as in “dead legs” i.e., sections of process piping that become isolated. They are used to eliminate manual monitoring and help to ensure water safety. 

Whenever some temperature abnormality is detected, facilities teams can be promptly alerted to prevent Legionella outbreaks. This way, you can have peace of mind that the people in your office are using and drinking safe water.


#4 - Energy Efficiency & Sustainability

sustainable building

IoT plays an instrumental role in both the digital and the green transformation of modern facilities. The rapid development of sustainable smart cities is a great example. Deploying sensors in key use areas helps you monitor building activities. Empowered with data, you can make data-driven decisions regarding your energy use.

HVAC optimization, for example, boosts the sustainability of the air-conditioning through saving energy and boosting the development of a healthy environment.  At the same time, pipe monitoring boosts carbon savings and environmental performance. 

Using IoT sensors can also assist in waste management processes like the optimal scheduling of a facility’s waste collection. 

Interested in more sustainable use cases?

We have a Sustainability Handbook for a deep dive into IoT & sustainability compliance.


Bottom Line: Improved Workplace Health & Wellbeing

With data from sensor technology, almost all aspects of the office’s operations, maintenance, ambient conditions, and occupancy are optimized. This increases workplace sustainability, productivity, and employee health & well-being. 

Retrofitting your office with sensors not only increases operational efficiency but also contributes to a better workplace experience. With people increasingly wanting to continue working from home, smart technology can transform your office into a space people want to be in.

Gone are the days when these gains seemed unattainable. With sensors being easier to install and more affordable than ever, offices of all sizes can be healthier, safer, and more productive.

Pippa Boothman

Pippa Boothman

Pippa is the Vice President of Marketing and Communications at Disruptive Technologies. She has 15+ years in global B2C and B2B marketing & sales, brand management & strategy, and business development within technology, apparel, and consumer goods. She holds a BA in sociology and criminology from Western University in Canada. Pippa is passionate about people, products, and the planet and she is an ardent advocate of fantastic customer service. Her best ideas come when she is reading, running, biking, traveling, talking to strangers, and doing headstands.

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